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Inntel Privacy Policy

This privacy policy sets out how Inntel uses and protects any information that you give us when placing a booking direct with us or when you use our website, registration sites or any of our self-booking sites.

Inntel is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified you can be assured that we will only use this information in accordance with this privacy statement.

You can also be assured that we will not sell, distribute or lease any information you provide us with to third parties unless it is for business purposes to allow us to complete your booking, or we are required by law to do so.

What we collect

We may collect the following information from you:

• name and job title
• contact information including email address
• demographic information such as postcode and preference
• other information that is relevant to your booking. i.e passport number, date of birth etc.

What we do with the information we gather

We require this information to enable us to make bookings on your behalf, however only the relevant information needed to complete your booking will be passed on.  The information you provide will help us understand your requirements and needs, and also help us provide you with a better service.  We may also use your information for the following reasons:

• Internal record keeping.
• We may use the information to improve our products and services.
• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

Inntel is registered with the Information Commissioner’s Office and therefore has a legal requirement to comply with the data protection act principals of good information handling.

These principals ensure that personal information is:

• Fairly and lawfully processed
• Processed for limited purposes
• Adequate, relevant and not excessive
• Accurate and up to date
• Not kept for longer than is necessary
• Processed in line with your rights
• Secure
• Not transferred to other countries without adequate protection

To ensure these principals are adhered to, all staff are trained to be aware of their duties and responsibilities under the Data Protection Act and are regularly audited to ensure compliance.

Data Protection also forms part of Inntel’s Quality Management System and is therefore also regularly audited to ensure compliance.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable.

If you would like a copy of the information held on you please write to Inntel, Inntel House, Threshelfords Business Park, Inworth Road, Feering, Essex. CO5 9SE.

Whilst we endeavour to keep our records up to date, if you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.